E-Mailing Documents

Documents can be e-mailed to yourself and/or others.

Here's how:

  1. From the document display page, click the E-mail link on the toolbar.
  2. The E-mail Document page will be displayed in a separate pop-up window.
  3. Select from the options as described in the table below.
  4. Click Send.
  5. An E-mail Confirmation page will be displayed.

Note: Only the text portion of documents will be included in the e-mail. Data such as images, audio clips, and video files cannot be e-mailed.

The table lists the e-mail options and a brief description of each. Options marked with an asterisk (*) are required.

For this option... Enter/select this...
Mail to* Enter up to six e-mail addresses (be sure to check each address for accuracy!). Multiple e-mail addresses must be separated by a semicolon (;).
E-mail format* Select HTML to e-mail the document using formatted text (may include boldface, italics, etc.). Alternatively, select Plain text to e-mail the document in text-only format.
Content Options* Choose Full text to send the complete text of the document (whenever full text is available – some documents provide only citation or abstract information, per the rights negotiated by Gale with the source provider). Or choose Citation to send only the citation information for the document. Or choose PDF to send the document in Portable Document Format, which can be viewed or printed with AcrobatTM Reader, a free application available from Adobe Systems. The PDF option is not available for multimedia content. Note: Very large documents will not be e-mailed. Rather a message will appear in the body of the e-mail message that the file is too large to be attached and can be accessed through the Infomark hyperlink within the citation.
Bibliographic citation format* Allows you to choose the citation style that will appear in the body of the e-mail message. Depending on the database you are currently using, you may be able to choose MLA, APA, and/or Plain Text with Bibliographic Tags (Z39.80), which provides a text-only format, with bibliographic "tags" based on the Z39.80 standard. Please read the disclaimer shown below.
Send as Attachment E-mails the selected document as an attachment, rather than embedded within the e-mail message body. Note that if you selected PDF as the Content Option, the document will automatically be sent as an attachment. This option does not apply when you select Citation as the Content Option.
Subject Line By default the subject of the e-mail will contain the name of the database and the title of the document. You may type over the default subject and enter your own subject, if desired. The subject must contain no more than 100 characters.
Sender E-mail Although this is an optional field, it is recommended that you enter your own e-mail address here. This way you will be notified if there is a problem sending the document, otherwise a message will be sent to the recipient(s) e-mail address if there is a problem. Also, any replies from your recipient(s) will be sent to you. And in some cases, entering the sender e-mail may help the message from being rejected by anti-spam filters. Gale respects the confidentiality of e-mail addresses and does not use e-mail addresses for any other purposes.
Message Lets you add a message for your recipient(s) that will appear at the beginning of the e-mail message, above any text associated with the document.

Disclaimer: While the data elements for the dynamically generated citations have been formatted to meet the latest citation standards set forth by the respective agencies, these citations provide the available publication data for the document cited and should only serve as a guide and not as a replacement for the latest guidebooks – or those required by your instructor. Please refer to the provided MLA and APA examples for proper formatting. Consult your instructor for specific bibliographic style preferences required of your written work.

The Cancel button closes the E-mail window without any action being taken.

To e-mail multiple documents at once, create a Marked Items list.