E-Mailing Entries

Individual entries can be e-mailed to yourself and/or others.

Here's how:

  1. From the entry display page, click the E-mail link on the toolbar.
  2. The E-mail entry page will be displayed in a separate pop-up window.
  3. Select from the options as described in the table below.
  4. Click Send.
  5. An E-mail Confirmation page will be displayed.

Note: Use the e-mail feature to send yourself a copy of the entry. However, at this time, the entry will not be formatted for exporting into a spreadsheet or other program.

The table lists the e-mail options and a brief description of each. Options marked with an asterisk (*) are required.

For this option... Enter/select this...
Mail to* Enter up to six e-mail addresses (be sure to check each address for accuracy!). Multiple e-mail addresses must be separated by a semicolon (;).
E-mail format* Select HTML to e-mail the entry using formatted text (may include boldface, italics, etc.). Alternatively, select Plain text to e-mail the entry in text-only format.
Content Options* Choose Full text to send the complete text of the entry. Or choose Citation to send only the bibliographic citation information for the entry.
Bibliographic citation format* Allows you to choose the citation style that will appear in the body of the e-mail message. Depending on the database you are currently using, you can choose MLA or Plain Text with Bibliographic Tags (Z39.80), which provides a text-only format, with bibliographic "tags" based on the Z39.80 standard. Please read the disclaimer shown below.
Send as Attachment E-mails the selected entry as an attachment, rather than embedded within the e-mail message body.
Subject Line By default the subject of the e-mail will contain the name of the database and the title of the entry. You may type over the default subject and enter your own subject, if desired. The subject must contain no more than 100 characters.
Sender E-mail Although this is an optional field, it is recommended that you enter your own e-mail address here. This way you will be notified if there is a problem sending the entry, otherwise a message will be sent to the recipient(s) e-mail address if there is a problem. Also, any replies from your recipient(s) will be sent to you. And in some cases, entering the sender e-mail may help the message from being rejected by anti-spam filters. Gale respects the confidentiality of e-mail addresses and does not use e-mail addresses for any other purposes.
Message Lets you add a message for your recipient(s) that will appear at the beginning of the e-mail message, above any text associated with the entry.

Disclaimer: While the data elements for the dynamically generated citations have been formatted to meet the latest citation standards set forth by the respective agencies, these citations provide the available publication data for the entry cited and should only serve as a guide and not as a replacement for the latest guidebooks – or those required by your instructor. Please refer to the provided MLA examples for proper formatting. Consult your instructor for specific bibliographic style preferences required of your written work.

The Cancel button closes the E-mail window without any action being taken.

To e-mail multiple entries at once, create a Marked Items list.